Privacy Policy
At mysite-name, we are committed to protecting your personal information while you use our yoga studio services across England. This policy explains how we collect, use, and safeguard your data in compliance with UK GDPR and the Data Protection Act 2018.
1. Information We Collect
We collect information necessary to provide our yoga and wellness services, including your name, contact details, emergency contact information, health declarations for safe practice, and class attendance records. Payment information is processed securely through our payment providers.
We collect technical data through our website analytics to improve user experience. This information is anonymised where possible and not linked to your personal identity without explicit consent.
2. How We Use Your Information
Your data enables us to deliver quality yoga services and includes:
- Processing class bookings and managing attendance records
- Maintaining practice preferences and attendance history
- Communicating class updates, schedule changes, and studio news
- Managing billing and membership payments
- Ensuring participant safety with emergency contact information
- Providing personalized practice recommendations
We handle your information responsibly, using it solely for your yoga practice requirements and studio administration.
3. Health and Safety Information
Any health information you choose to share is treated with strict confidentiality and used solely to ensure your safety during physical practice. This may include information about injuries, health conditions, or physical limitations that could affect participation.
Health information is accessed only by relevant teaching staff and is stored separately from general member records with enhanced security measures.
4. Attendance and Practice Records
We maintain records of class attendance and practice preferences to support your ongoing yoga journey. This information helps our instructors understand your experience level and provide appropriate guidance during sessions.
Practice history is shared only with instructors directly involved in your sessions and is used to support consistent teaching approaches.
5. Data Security Measures
We implement industry-standard security protocols to protect your personal and health information. All member data is stored on encrypted systems with access limited to authorised staff. Physical documents containing sensitive information are securely stored and shredded when no longer needed.
Our teaching staff follow strict confidentiality agreements regarding member information and health declarations.
6. Studio Photography and Media
We may occasionally take photographs in common areas for promotional purposes, but never during active practice sessions without separate explicit consent. Individual consent will always be sought for any imagery used beyond internal studio purposes.
You have the right to withdraw consent for photography at any time by contacting studio management.
7. Legal Basis for Processing
By joining our yoga classes, you consent to us processing your information as outlined in this policy. This includes processing necessary for delivering our wellness services, safety management, and member communication.
8. Third-Party Data Sharing
We may share your information with trusted third parties only when necessary to deliver our services, such as payment processors for class fees, booking platform providers for scheduling, and emergency services if required for safety reasons.
All third-party providers are bound by strict data protection agreements compliant with UK GDPR requirements. We never sell your personal information to marketing companies.
9. Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access personal information we hold about you
- Request correction of inaccurate personal data
- Request deletion of your personal data
- Object to processing of your personal data
- Request transfer of your data to another provider
To exercise these rights, contact us at: [email protected]. We respond to all valid requests within 30 days.
10. Data Retention Period
We retain your personal and practice data for as long as necessary to fulfil our services and legal obligations. Member records are typically maintained for 3 years after your last class to allow for continuity if you return, unless you request earlier deletion.
After the retention period expires, we securely delete or anonymise your personal information, though we may retain minimal data for legal compliance purposes.
11. Policy Updates
We may update this privacy policy periodically to reflect changes in our services or legal requirements. The current version will always be available on our website, and we will notify you of significant changes that affect how we process your data.
Last updated: October 2025